www.vfairs.com
Last Updated: 23 July 2021
This Privacy Policy explains how our organization uses the personal data we collect from you when you use our website.
vFairs LLC (“vFairs”, “We” or “Our”) has drafted this Privacy Policy to ensure that you can clearly understand our personal information practices as you use vFairs Platform (the “Sites”). This Privacy Policy describes the types of information we collect, how we use the information, with whom we share it, and the choices you can make about our collection, use, and disclosure of your information. We also describe in this Privacy Policy the measures we take to protect the security of your Personal Information and how you can contact us about our privacy practices.
This Privacy Policy may be posted on one of the Sites that we run for a customer (“Customer Site”). On a Customer Site, vFairs is collecting, using and sharing your Personal Information on behalf of our customer rather than vFairs. Please contact the customer for information about how they will collect, use and share your Personal Information. The customer is in control of the Customer Site, and it is operated by vFairs on its behalf subject to the terms of the agreement with the customer. Subject to the foregoing, this Privacy Policy describes generally how vFairs uses data in connection with the typical Customer Site, as well as use by vFairs from any interactions separate from the Customer Site.
A Customer Site may also enable you to interact with third parties (“Third Party”) similar to an in person job fair or trade show. In this event, your Personal Information may be collected, used and shared by the Third Party according to any terms established between our customer and the Third Party, as well as the policies of the Third Party, and your own choices and settings. The relationship with the Third Party is managed by our customer and not vFairs.
This Privacy Policy incorporates by reference the Terms of Use for the Sites, which apply to this Privacy Policy. When you visit the Sites or provide us with information, you consent to our use and disclosure of the information we collect or receive as described in this Privacy Policy and you agree to be bound by the terms and conditions of the policy.
Please review this Privacy Policy periodically as we may update it from time to time to reflect changes in our data practices.
We may obtain information about you from various sources, including our Sites, when you call or email us or communicate with us through social media, or when you participate in an Event. An “Event” is an online gathering that includes registration before the event begins, activities between the event’s start and end time, and after the event’s end time. We also may obtain information about you from business partners and other third parties and publicly available information, including from our customers prior to or during an event. We may collect your information at different points in connection with our business and the Sites, including your registration, profile submissions, use of the Sites, interactions with us, and during an Event.
The types of information we may obtain include:
We collect information stored in your social media profile that you authorize us to access when you use your social media profile to execute features on the Sites, such as the ability to log into the Sites using your social media profile credentials.
In addition, when you visit our Sites, we may collect certain information by automated means, such as cookies and web beacons, as described in more detail below. The information we may collect by automated means includes, but is not limited to:
We may use the information we obtain about you to:
We also use non-personally identifiable information and certain technical information about your computer and your access to the Sites (including your internet protocol address) in order to operate, maintain and manage the Sites.
We may collect, compile, store, publish, promote, report, share or otherwise disclose or use any and all aggregated information, however, unless otherwise disclosed in this policy, we will not sell or otherwise transfer or disclose your Personal Information to a third party without your consent.
Our customers may use vFairs and a Customer Site to process data, and this data may contain your personal information. The data that we process through the Sites in that case is processed on behalf of our customer, and our privacy practices are governed by the contracts that we have in place with our customers. If you have any questions or concerns about how personal information in such data is handled or would like to exercise your rights, you should contact the person or entity (i.e., the data controller) who has contracted with us to use the Customer Site to process this data. Our customers, and sometimes a Third Party, as described above, control the Personal Information in such a case. We will provide assistance to our customers to address your concerns in accordance with the terms of our contract with them.
If we seek to use the information we obtain about you in other ways, we will provide specific notice and request your consent at the time of collection.
vFairs would like to send you information of products or services of ours that we think you might like. If you have agreed to receive marketing, you may always opt out at a later date.You have the right at anytime to stop vFairs from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, you may unsubscribe here. If you opt out of our marketing, you may still receive transactional emails from vFairs in connection with your use of the Sites. You will also continue to receiving marketing in connection with a Customer Site until you specifically opt out of such marketing.
When you create an account on the Sites, vFairs will collect and retain information about you, some of which is Personal Information. You may be required to provide additional personal or demographic information when registering for an Event hosted on the Sites including, but not limited to, photo, resume, work experience, educational qualification, location, skills, industry.
The information you provide is collected by vFairs, and is shared with the company(ies) participating in the Event, which may be a customer or a Third Party. This includes personal information such as name, email address, resume and other questions you answer during the registration process. This also includes the conversation (chat) history from conversations with any other participant and/or organization. If providing information for an Event, this information may become subject to the policies of the respective company(ies) after it has been shared, as vFairs is not responsible for these policies. Providing additional information beyond what is required at registration is entirely optional, but enables you to better identify yourself.
We may share your Personal Information with third party contractors or service providers to provide you with the services that we offer you through our Sites; to provide technical support, or to provide specific services in accordance with your instructions. These third parties are required not to use your Personal Information other than to provide the services requested by vFairs.
We may also disclose specific user information when we determine, in good faith, that such disclosure is necessary to comply with the law, to cooperate with or seek assistance from law enforcement, to prevent a crime or protect national security, or to protect the interests or safety of vFairs, our customers, or other users of the Sites.
You should be aware that any Personal Information you submit on the Sites may be read, collected, or used by other users of vFairs, and could be used to send you unsolicited messages. In addition, any personal information you submit in an Event can be read, collected, or used by participating companies, and could be used to send you unsolicited messages. We are not responsible for the Personal Information you choose to submit to the Sites.
vFairs maintains administrative, technical and physical safeguards designed to assist us in protecting the Personal Information we collect against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.
Please note that no electronic transmission of information can be entirely secure. We cannot guarantee that the security measures we have in place to safeguard Personal Information will never be defeated or fail, or that those measures will always be sufficient or effective. Therefore, although we are committed to protecting your privacy, we do not promise, and you should not expect, that your Personal Information will always remain private. As a user of the Sites, you understand and agree that you assume all responsibility and risk for your use of the Sites, the internet generally, and the documents you post or access and for your conduct on and off the sites. To further protect yourself, you should safeguard your vFairs Sites username and password and not share that information with anyone. You should also log off from and close your browser window when you have finished your visit to our Sites. Please note that we will never ask for your vFairs account password via email.
vFairs does not safeguard your Personal Information from our customers when they are acting as the controller of your Personal Information, including when held by our customers outside of the Sites, or a Third Party authorized to join a Customer Site. They are responsible for handling Personal Information in accordance with their privacy policies.
vFairs store your data at data centers built with the highest standards for privacy and data security in mind. The stored data is protected through end-to-end encryption including the data at rest and in transit.
The data in connection with a Customer Site is retained pursuant to the customer agreement, and ordinarily retained while the contract with vFairs is active. When the contract ends, we delete the data from the database and all the backups. After the data is deleted, we can also provide a data destruction certificate to our customer upon request.
vFairs would like to make sure you are aware of available data protection rights. Depending on your location, you may have the right to exercise certain privacy rights under applicable laws, including:
In order to comply with your request, we may have to verify your identity. If we are processing your Personal Information on behalf of our customer, we will direct you to instead make your request to our customer, or may, in some instances, contact the customer directly on your behalf.
You may access, update and amend Personal Information included in your online account at any time by logging into your account and making the necessary changes.
You may choose to deactivate your account at any time by emailing us at tech@vfairs.com. When we deactivate your account, you will be logged out of vFairs and you will no longer be able to log into vFairs to view the events you attended or the chats you had with other participants. Certain information in connection with your account may be retained after deactivation by vFairs or by the participants who it has already been shared with pursuant to this privacy policy.
A “cookie” is a text file that websites send to a visitor’s computer or other Internet-connected devices to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon” is also called a Web bug or a pixel tag or a clear GIF. Used in combination with cookies, a web beacon is an often-transparent graphic image, usually no larger than 1-pixel x 1-pixel, that is placed on a Web site or in an e-mail that is used to monitor the behavior of the user visiting the Website or sending the e-mail.
vFairs uses cookies and other similar technologies for the convenience of our users. Cookies enable us to serve secure pages to our users without asking them to sign in repeatedly. vFairs also uses cookies to store non-personally identifying information such as your preferences. vFairs also uses cookies to ensure the proper functioning and efficiency of our Sites.
Most Internet browsers enable you to erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored. Please be aware, that our Sites cannot be used without cookies enabled. Our Sites also do not respond to web browser “do not track” requests.
vFairs permits third-party cookies on its Sites. For example, third-party services located on the Sites, including those that allow for single sign-on, commenting, live chat and social media sharing, may use cookies to remember user preference settings and interaction history.
The third-party vendors, including Google, whose services we use – will place cookies on web browsers in order to serve ads based on past visits to our website. – Third-party vendors, including Google, use cookies to serve ads based on a user’s prior visits to your website. This allows us to make special offers and continue to market our services to those who have shown interest in our service.
The companies that provide third-party tools and services such as commenting operate under their own privacy policies and vFairs encourages you to be aware of the privacy policies of such companies. vFairs does not have control over or access to any information contained in the cookies that are set on your computer by third-party tool providers.
There are many resources on the Internet that can provide you guidance regarding deleting or disabling cookies.
The Sites are hosted in the United States and any personal information that we collect from you is currently stored in the United States. If you are accessing the Sites outside of the U.S., you consent to the transfer of your personal information to the United States when you register. Please be advised that United States law may not offer the same privacy protections as the law in your jurisdiction. When operating a Customer Site, vFairs transfers personal information pursuant to the agreement with the customer.
Content on our Sites may contain links to other sites that are not owned or controlled by vFairs. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our Sites and to read the privacy statements of each and every website that collects Personal Information. This Privacy Policy applies only to information collected on vFairs.
If you believe that we have not adhered to the Privacy Policy, please contact us by e-mail at privacy@vfairs.com. We will do our best to address your concerns. If you feel that your complaint has been addressed incompletely, we invite you to let us know for further investigation.
Children under the age of 13 (or other age as required by local law) are permitted to use the site ONLY as part of an approved agreement with a customer providing for children’s data. Children under 13 years old (or other age as required by local law) are otherwise prohibited from using the site. If you are a parent or guardian and you are aware that your child has provided us with personal data that is not part of an approved customer relationship, please contact us immediately. If we learn that we have collected any personal data in violation of applicable law, we will promptly take steps to delete such information and terminate the child’s account.
For such customer accounts, vFairs involves the collection and maintenance of personal data about children under 13, as well as other personal data of students as applicable, through the site. It is operated by: vFairs LLC, 1510 Randolph St., Carrollton, Texas 75006. Please contact vFairs at info@vfairs.com with any questions about the collection, use and sharing of children’s personal data.
The information collected about children under 13, as well as other personal data of students, includes: name and email address.
The information about children under 13, as well as other personal data of students, is or may be used for: account creation, user verification, deliver the products and services, share content between users, user interaction, customer support, user communication, prevent fraud, detect security incidents, analytics, respond to legal inquiries or terminate accounts.
The information about children under 13, as well as other personal data of students, is disclosed to: service providers and vendors (including for the purposes as agreed per T&C, other authorized users with whom the child or student shares and/or communicates, government and/or legal requestors as required by law, and others as necessary (based on the appropriate consent of the school and/or parent / legal guardian).
No child or student personal data is made available to the public by vFairs. Children may make their personal data available to other authorized users as part of the services.
The parent of a child under 13 or a student (subject to an applicable law) can review or have deleted the personal data held by vFairs and refuse to permit its further collection or use. A parent may do so by notifying the customer (e.g., school) through their designated contact mechanism and/or notifying vFairs via info@vfairs.com.
vFairs keeps its policy under regular review and places any update on this web page.
If we decide to make material changes to our Privacy Policy, we will notify you by prominently posting notice of the changes on the Site and updating the date at the top of the Privacy Policy. Therefore, we encourage you to check the date of our Privacy Policy whenever you visit the website for any updates or changes.
We understand that changes to this Privacy Policy may affect your decision to use our Sites. You have the option to deactivate your account for any reason. Continued use of our Sites and their services following notice of such changes shall indicate your acknowledgment of such changes and agreement to be bound by the terms and conditions of such changes.
If you have any questions or comments about this Privacy Policy or our use of your personal information, or to exercise your rights, please contact our Data Protection Officer at privacy@vfairs.com.
These Terms and Conditions are an essential part of your application (together with these Terms and Conditions, the “Agreement”) to become an exhibitor (“Exhibitor”) at the Event, which is conducted by Wellcoming, LLC (“Company”).
EXHIBITOR AND BOOTH REQUIREMENTS
Application. If you are interested in becoming an Exhibitor, you must complete and submit this online application. Company may decline any application for any or no reason in its sole discretion. If you are selected to become an Exhibitor, Company will contact you after you submit your application to confirm your selection.
Payments to Company. All Exhibitor fees are payable in advance by check, credit card, wire or ACH. Make all checks payable to Company. A non-refundable deposit of $500 is required upon submitting the application, with the remainder of payment due no later than 60 days out from the Event. Please mail checks to:
Wellcoming, LLC
Attn: Accounting
102 Worcester Rd
Hollis, NH 03049
For wires/ACH, please wire to Wellcoming, LLC at Chase Bank, Routing: XXX and Account: XXX.
Credit Card Payments. Exhibitors must accept credit cards for payments during the Event, and by completing this application you agree to do so if you are selected as an Exhibitor.
Booth Assignments. If you are selected as an Exhibitor, you will receive your exact booth assignment on site. Company reserves the right to place any Exhibitor in an alternate booth of equal or greater value at any time up until the beginning of the Event.
Hours of Operation; Rain or Shine. Exhibitor’s indoor booth must be open and staffed in accordance with the Exhibition Hours listed above, rain or shine. Wellspring generally takes place indoors, but certain vending areas may be outdoors. You will select your vending area in advance during the application process or in conversations with Company representatives.
Items for Sale and Restricted Items. Applicants must list on their application all items they intend to hold out for sale or exhibit if selected as an Exhibitor. Company reserves the right to prohibit Exhibitor sale of items that have not been listed on the application. Exhibitor is prohibited from selling or distributing bottled water, coconut water in Tetra Paks, or magazines or other print media outside of their footprint. Exhibitor is also prohibited from selling or distributing any item bearing the word mark Company or any logo reasonably similar to Company’s logo unless previously approved by Company in writing.
Company Promotion. Any company promotion, sample and literature distribution by exhibitors must be done within their contracted exhibit space, with the exception of designated sponsorships and marketing opportunities. Banned activities include, but are not limited to, "roaming" distribution, handing out flyers, approaching exhibitor booths to sell products, leaving and/or distributing product information in public spaces and show floor aisles, etc. Exhibitors violating this policy will be sent back to their booth space; materials will be confiscated and recycled. Attendees will be asked to leave the show and forfeit their badge. Any “roamers” must be reported to Wellspring staff.
Image and Likeness. Exhibitor agrees that Company or its designees may take photographs and video recordings of their booths and any Exhibitor Personnel. All photographs and video footage shall be the sole property of Company and may be exploited by Company in any manner or media without obligation to Exhibitor or Exhibitor Personnel, and Exhibitor must obtain releases from its Exhibitor Personnel giving Company such rights.
Security. Exhibitor is solely responsible for securing exhibits and merchandise at night. Company will provide roving security during the Event, but Company assumes no liability for loss, damage, or theft of Exhibitor’s goods, materials, or equipment (except to the extent provided for in a separate agreement, if any, between Company and Exhibitor). Company recommends, but does not require, the removal of all merchandise from the booth on a nightly basis.
INSURANCE.
Covered Parties. Exhibitor shall carry the insurance policies meeting the terms described below. Company and all direct or indirect owners, officers, managers, directors, attorneys, employees and agents of the above as their interests may appear with respect to the actions of the named insured (collectively the “Covered Parties”) must be included on the requisite commercial general liability and automobile liability insurance required as listed additional insureds. These additional insured designations, as respects the requisite commercial general liability insurance, shall apply on a primary and noncontributory basis.
Limits and Type: Such insurance must be maintained throughout the term of this Agreement and at all times while Exhibitor or any person employed by Exhibitor or acting on Exhibitor’s behalf, including, without limitation, any subcontractors (collectively, “Exhibitor Personnel”) is using or occupying the Premises or any part thereof. Exhibitor must maintain at minimum to following insurance policies at the following minimum limits:
(i) Commercial general liability insurance, including broad form contractual liability, personal injury liability, advertising liability, and products/completed operations liability coverage with minimum limits of liability of $1,000,000.00 each occurrence, $2,000,000.00 general aggregate, $1,000,000.00 products completed operations aggregate, and $50,000.00 damage to rented premises.
(ii) Umbrella or excess liability insurance with available coverage limits of not less than $2,000,000.00 general aggregate and $2,000,000.00 per occurrence.
(iii) Auto liability insurance covering owned, non-owned and leased or hired vehicles with the minimum amounts of $1,000,000.00 each accident.
(iv) Sponsor will also maintain workers compensation as required under applicable state law insurance during the dates they are working with the Event, including coverage for subcontractors, agents, temporary employees, and volunteers.
The insurance set forth above shall provide coverage on an “occurrence” basis (rather than a “claims made” basis) and must not be subject to any deductible or retention (or other provision) requiring Exhibitor to remain responsible for part of any loss. Each policy must be issued by an insurer with a current rating from A.M. Best Company of at least A:VII.
Certificates and Right to Cover:
At least 30 days before the first day of the event, Exhibitor shall provide to Company a standard certificate of insurance executed by the authorized insurance agent of the issuer of each such policy, showing that all coverage required by this Agreement is in force and stating such issuer’s undertaking to endeavor to not cancel or change such coverage without at least sixty (60) days prior written notice to Company. If Exhibitor fails to obtain any coverage required hereby (or fails to timely provide to Company all evidence of such coverage required hereby), then Company, may, at its election, and in addition to all other rights and remedies available to it, may cancel this Agreement or obtain such coverage at Exhibitor’s expense, and Exhibitor shall promptly reimburse Company for the costs thereof.
INDEMNITY. Exhibitor agrees to indemnify and hold harmless the Covered Parties from and against any and all claims, suits, loss, cost, claims, damage (including reasonable legal and attorneys’ fees to defend any claim or to enforce this Agreement), or injury of any nature whatsoever, whether to persons or to property collectively, “Claims”) arising from or connected in any way with the performance or alleged non-performance of Exhibitor, any Exhibitor Personnel, or any other agents or guests of the foregoing with respect to this Agreement.
CONFIDENTIALITY. If Exhibitor receives any information regarding any of the Covered Parties that is marked confidential or that ought, under standards of commercial reasonableness, to be considered confidential, Exhibitor agrees that it will maintain, and it will cause any Exhibitor Personnel to maintain, the utmost confidentiality of such information, and in the event of Exhibitor’s breach or attempted breach, the Covered Parties are expressly given the right to injunctive or other equitable relief without the necessity of posting bond or other security or proving actual damages for any such breach or attempted breach of confidentiality, in addition to any other legal or equitable remedies that may be available to it. Exhibitor hereby acknowledges the importance of such confidential information to the Covered Parties and that the restrictions contained in this clause of this Agreement are, in view of the value of the proprietary information being protected, reasonable and necessary to protect legitimate proprietary interests of the Covered Parties and that any violation of this clause would cause irreparable harm for which the Covered Parties cannot be fully compensated by money damages alone.
COMPLIANCE WITH ALL LAWS. Exhibitor agrees to comply with all applicable laws, statutes, ordinances, rules and regulations of the state where the Event is held, as well as all local and regional governmental agencies (including without limitation Board(s) of Health) in connection with its performance hereunder, including, without limitation, those related to health, fire prevention, public safety, business licenses, and sales tax permits.
EXHIBITOR TAXES. Exhibitor shall be solely responsible for any and all sales, use, withholding, social security, workmen’s compensation or other taxes, fees, permits and surcharges imposed by any federal, state, county or municipality in connection with Exhibitor’s activities hereunder.
TERMINATION BY Company. This Agreement is subject to cancellation by Company upon thirty days’ prior written notice to Exhibitor at no cost to Company except to refund any deposit paid by Exhibitor. Company may terminate this Agreement at any time upon Company’s reasonable determination of cause, including, but not limited to, the violation of any of these Terms and Conditions. If such termination is made during the Event, Exhibitor will immediately leave the Premises and any dispute regarding the existence or lack of existence of reasonable cause to terminate this Agreement will be resolved after the Event.
NOTICE. All notices, requests, consents, approvals and other communications required or permitted under this Agreement shall be in writing and shall be deemed given when delivered by mail, courier or facsimile to the address, email address, or facsimile number specified below if to Company or to the address, email address, or facsimile number provided by Exhibitor on Exhibitor’s application if to Exhibitor:
If to Company:
Wellcoming, LLC
102 Worcester Rd
Hollis, NH 03049
Either party may change its address or facsimile number for notice purposes by giving the other party five days’ notice of the new address or facsimile number and the date upon which it will become effective.
INDEPENDENT CONTRACTOR. The parties hereby acknowledge that each of Exhibitor and any Exhibitor Personnel is an independent contractor, not an agent, employee, joint venturer or partner of Company. None of Exhibitor or any Exhibitor Personnel shall be treated as an employee of Company for any purposes including, without limitation, for federal, state or local tax purposes.
FORCE MAJEURE. Company shall not be liable for any failure or delay in performance arising from causes beyond Company’s reasonable control, including, without limitation, weather, acts of God, fire, flood, terrorism, strikes, failure of suppliers or subcontractors to substantially meet its performance obligations under this Agreement.
SCELLANEOUS. This Agreement constitutes the entire agreement between Company and the applicant/Exhibitor and may not be amended or supplemented except by a writing signed by both parties. This Agreement shall be governed and construed in accordance with the laws of the State of the location of the Event. If any provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, then each remaining provision of this Agreement shall nonetheless remain in full force and effect. No delay or omission by either party to exercise any right or power it has under this Agreement shall impair or be construed as a waiver of such right or power. A waiver by any party of any breach or covenant shall not be construed to be a waiver of any succeeding breach or any other covenant. Any waiver must be signed by the party waiving its rights. Failure to seek redress for violation of, or to insist upon strict performance of, any covenant or condition of this Agreement shall not prevent a subsequent act which would have originally constituted a violation from having all the force and effect of an original violation. The provisions of Paragraphs 3 and 4 and all provisions providing a right to indemnification, shall survive the expiration or termination of this Agreement. This Agreement may be assigned, in whole or in part, by Company, but may not be assigned by Exhibitor, and any purported assignment by Exhibitor shall be void and of no effect.
IMPORTANT: After clicking "Submit" you will be redirected to a payment window to submit your deposit of $500. If your application is not approved by Company, we will refund your deposit. The deposit is non-refundable if you are accepted and shall be applied towards your exhibitor fees. All major credit cards are accepted. Your application will not be reviewed without payment of your deposit.